Confirm what the area figure means
Ask whether an area is carpet, built-up, chargeable or another stated measurement. Do not compare two figures as if they describe identical usable space until the owner or agent confirms the basis in writing.
Build a complete occupancy-cost view
- Quoted rent and the period it covers
- Common-area or maintenance charges and how they are calculated
- Utilities, taxes and other charges allocated by the proposed agreement
- Security deposit, payment schedule and escalation provisions
- Parking, access cards or building services if separately charged
Make fit-out responsibilities explicit
Record the condition in which the office will be handed over, what is already installed, what the tenant is expected to provide and whether approvals are required. Clarify when fit-out access begins, when rent or other charges start, and who is responsible for reinstatement at the end of the term.
If the layout or services need changes, obtain a written scope and cost estimate before treating the space as move-in ready.
Read the commercial terms as a package
- Lease term, lock-in, notice, renewal and escalation
- Rent commencement and any agreed fit-out access period
- Deposit amount, refund conditions and deductions
- Permitted use, signage, parking and building operating rules
- Registration, stamp duty, tax treatment and legal review responsibilities
Compare proposals with one worksheet
Use one row per property and one column per cost or condition. Mark unknown items “to confirm” rather than estimating them. Ask for proposals in writing and have the draft agreement reviewed by qualified legal and tax advisers before signing. Commercial terms vary by property and negotiation; there is no single figure this checklist can substitute for.